PRIVACY POLICY

1. Introduction

Employield ("we", "us", "our") is committed to protecting the privacy and confidentiality of personal information.

This Privacy Policy explains how we collect, use, disclose, store and protect personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This policy applies to:

Visitors to the Employield website

Organisations that subscribe to the Employield platform

Employees and contractors whose personal information is processed through the platform

Individuals who contact or interact with us

2. About Employield

Employield operates under:

Employield
ABN 93 966 972 320
Australia

Email: [email protected]
Website: www.employield.com.au

Employield provides a software-as-a-service (SaaS) platform designed to support employee management, performance management, engagement, learning and related organisational functions within Australia.

3. The Personal Information We Collect

3.1 Information Provided by Customer Organisations

When an organisation implements Employield, we may process personal information including:

Employee names

Contact details (email, phone number)

Job title and employment information

Performance review data

Engagement survey responses

Learning and development records

Time and attendance data

Organisational structure information

Managerial notes and internal feedback

In these circumstances, the subscribing organisation is the data controller and Employield acts as a service provider / data processor.

3.2 Information Collected Directly From Individuals

We may collect:

Name

Business contact details

Email address

Account credentials

Billing information

Demo or trial registration information

Communications and support correspondence

3.3 Automatically Collected Information

When you access our website or platform, we may collect:

IP address

Device information

Browser type

Usage data

Log data

Cookies and analytics data

4. How We Collect Personal Information

We collect personal information:

Directly from you

From subscribing organisations

During onboarding and implementation

Through platform usage

Via website forms

Through cookies and analytics technologies

Through payment processing systems

5. Purpose of Collection

We collect and use personal information to:

Provide and maintain the Employield platform

Deliver contracted services to customer organisations

Facilitate performance, engagement, learning and time management functionality

Provide technical support and account management

Process subscription payments

Improve system performance and reliability

Maintain platform security

Comply with legal obligations

We do not sell personal information.

6. Payment Processing

Subscription payments are processed securely through Stripe.

Employield does not store full credit card details on its servers. Payment information is handled in accordance with Stripe’s security standards and privacy practices.

7. Website Analytics

We use Google Analytics to analyse website usage and improve performance.

Google Analytics may collect:

IP address

Browser and device information

Pages visited

Time spent on pages

You can opt out of Google Analytics tracking through your browser settings or Google’s opt-out tools.

8. Data Hosting and Storage

Employield uses DigitalOcean as its cloud hosting provider.

All platform data is stored onshore in Sydney, Australia.

We take reasonable steps to ensure hosting providers maintain appropriate security safeguards.

9. Disclosure of Personal Information

We may disclose personal information to:

Cloud infrastructure providers

IT service providers

Payment processors

Professional advisers (legal, accounting, compliance)

Government or regulatory authorities where required by law

We do not disclose personal information for unrelated third-party marketing purposes.

10. Cross-Border Disclosure

Employield operates within Australia and stores platform data in Australia.

Some service providers (such as analytics or payment processors) may process limited data internationally. Where this occurs, we take reasonable steps to ensure appropriate privacy safeguards are in place.

11. Data Security

We implement reasonable technical and organisational measures to protect personal information from:

Misuse

Interference

Loss

Unauthorised access

Modification

Disclosure

Security measures may include:

Encrypted data transmission (SSL/TLS)

Role-based access controls

Secure authentication processes

Infrastructure security controls

Access monitoring and logging

While we take reasonable steps to protect data, no system is completely secure.

12. Data Retention

We retain personal information:

For the duration of a customer’s subscription

As required under contractual arrangements

As required by applicable Australian law

Upon termination of services, data may be deleted or de-identified in accordance with contractual terms and legal obligations.

13. Notifiable Data Breaches

If a data breach occurs that is likely to result in serious harm, Employield will comply with the Notifiable Data Breaches (NDB) scheme under the Privacy Act 1988 (Cth).

This may include:

Notifying affected organisations

Notifying the Office of the Australian Information Commissioner (OAIC)

Taking remedial action

14. Access and Correction

Individuals may request access to personal information we hold about them.

Requests must be submitted in writing to:

[Insert Privacy Contact Email]

We will respond within a reasonable timeframe.

Where Employield processes information on behalf of a subscribing organisation, requests may need to be directed to the employer as the data controller.

15. Cookies

We use cookies and similar technologies to:

Maintain session functionality

Improve user experience

Analyse system performance

You may disable cookies in your browser settings, although this may affect platform functionality.

16. Direct Marketing

We may use contact information to provide:

Platform updates

Service notifications

Relevant product information

You may opt out of marketing communications at any time.

17. Complaints

If you believe we have breached the Privacy Act or mishandled your personal information, you may lodge a complaint by contacting:

[email protected]

We will:

Acknowledge your complaint

Investigate the matter

Respond within a reasonable timeframe

If you are not satisfied with our response, you may contact:

Office of the Australian Information Commissioner (OAIC)
www.oaic.gov.au

18. Changes to This Policy

We may update this Privacy Policy from time to time.

The most current version will be available on our website.

Continued use of the Employield platform constitutes acceptance of the updated policy.

19. Contact Details

Employield
ABN 93 966 972 320
Australia

Email: [email protected]
Website: www.employield.com.au